Blazing a Trail Toward Trustworthy Electronic Document Preservation
Episode notes
This presentation provides a comprehensive roadmap for organizations transitioning from paper-heavy environments to legally compliant, trustworthy electronic document preservation systems. It addresses the common misconception of the "paperless office" by highlighting that many organizations remain 70-80% dependent on physical records, a vulnerability exposed by the COVID-19 pandemic.
The overview covers the critical legal frameworks—specifically California Government Code 60203 and Code of Regulations 22620—that dictate how electronic copies can officially replace original paper records. Viewers will learn the technical requirements for a "trusted system," including the use of PDF/A formats, WORM (Write Once, Read Many) storage, and the necessity of robust metadata and taxonomy. Beyond technology, the video emphasizes the "human" side of records management: securing executive buy-in, establishing departmental records coordinators, and implementing systematic "baby steps" to ensure long-term organizational compliance and disaster resilience.
Learn more at: https://www.cps247.com/season-1-episode-4